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Data Science Division - Executive Assistant to Division VP/Director II

CNA, 3003 Washington Blvd, Arlington, Virginia, United States of America Req #91
Wednesday, July 1, 2020

PRIMARY PURPOSE Manage all of the administrative duties for the Division Vice President and/or Research Program Director. Also, coordinate special meetings and conferences for the Division.
 

JOB DESCRIPTION AND/OR DUTIES 1. Provide assistance and advice to staff on administrative issues. 2. Provide overall administrative support to Division Vice President and/or Research Program Director, including maintaining informational databases and files, managing calendar and assisting with time management and prioritization of tasks. 3. Create and tailor presentations, documents and correspondence to meet the division’s specific goals. 4. Make extensive national and international travel arrangements, including orders and security clearances and prepare expense vouchers. 5. Plan and organize logistics for conferences   and other major events. Ensure that all details are taken care of including; meals/refreshments, conference room set-up, audio-visual equipment, hotel and travel arrangements for guests, honorariums, expenses 6. Prepare and maintain documents for electronic publication. 7. Answer and screen phone calls and may interface with and handle the needs of many high-level individuals including, foreign dignitaries, flag officers, and corporate management staff. 8. Provide direction to division administrative assistants when needed and ensure production standards and administrative procedures are followed. 9. Perform other duties as assigned.
 
JOB REQUIREMENTS 1. Education: Bachelor's degree or equivalent work experience/instruction (i.e.specialized administrative training/work). 2. Experience: Minimum of 5 years' high level administrative experience, including conference planning. 3. Skills: Microsoft Office; strong oral and written communication skills, organizational skills and technical skills (including graphics); detail oriented; minimum 60 wpm typing; knowledge of Naval and Marine Corps terminology; ability to work under pressure and complete a wide variety of assignments with little or no supervision while showing tact and initiative; ability to anticipate and solve problems; flexibility in dealing with changing priorities and willingness to work extra hours when needed. In depth knowledge of CNA policies and procedures is a plus or ability to learn them quickly.

Other details

  • Job Family Administrative
  • Job Function Career Path IV - Administrative
  • Pay Type Salary
  • CNA, 3003 Washington Blvd, Arlington, Virginia, United States of America