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Document Control Specialist

Richmond, VA, USA Req #184
Thursday, July 30, 2020

We’re looking for amazing people! Come join Virginia Housing as a Document Control Specialist. This important role manages and maintains all single-family loan files and closing documents in the Servicing Administration Department of the Homeownership Division.  This includes scanning of legal documents into eDocs System, handling special projects and a variety of administrative tasks, while adhering to regulatory and Virginia Housing guidelines.

Responsibilities will include:

  • Processing of electronic loan packages through Mortgage Cadence (Loan Origination System);
  • Processing of original Notes and legal documents;
  • Responsibility for the security of all loan files and documentation within the Homeownership Division in accord with the requirements of the Graham Leach Bliley Act;
  • Conducting internal loan file audits;
  • Researching of non-approved loan application files;
  • Using various system applications to enter data or respond to inquiries of electronic documents;
  • Utilizing reports to monitor the flow of incoming electronic documents for distribution;
  • Monitoring the movement of original checks;
  • Reviewing, compiling, sorting and preparing of legal files and follow-up legal documentation for scanning and conversion to an electronic state for assignment;
  • Document recognition and sorting via web portal.

Qualified candidates must possess:

  • High school diploma or GED;
  • A few years’ experience with filing and other administrative tasks;
  • Experience in the mortgage industry with knowledge of mortgage lending documents and terminology;
  • Excellent written and verbal communication skills;
  • Strong attention to detail and be self-driven;
  • Strong customer service skills;
  • The ability to work independently and meet deadlines;
  • Be comfortable with repetitive tasks.

Preferred experience includes:

  • Knowledge of Mortgage Cadence System or a similar loan origination system;
  • Knowledge of Kofax scanning software or a similar scanning software.


Virginia Housing is one of the nation’s premier housing finance organizations. Our mission is to help Virginians attain quality, affordable housing, which we accomplish through our public-private partnerships.

We are focused on employee engagement and committed to a healthy and diverse workforce.  
We offer on-site conveniences such as a cafeteria, fitness center, and free parking. Educational opportunities to help your advancement are available through classroom and online programs.

Applications and resumes are accepted online only at until the position is filled.

Background and credit checks will be performed as a condition of employment.

Hiring Range $34,767 - $39,302 

- EOE -

Other details

  • Pay Type Salary
  • Min Hiring Rate $34,767.00
  • Max Hiring Rate $39,302.00
  • Required Education High School
  • Richmond, VA, USA