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Document Control Specialist

Richmond, VA, USA Req #184
Thursday, July 30, 2020

We’re looking for amazing people! Come join Virginia Housing as a Document Control Specialist. This important role manages and maintains all single-family loan files and closing documents in the Servicing Administration Department of the Homeownership Division.  This includes scanning of legal documents into eDocs System, handling special projects and a variety of administrative tasks, while adhering to regulatory and Virginia Housing guidelines.


Responsibilities will include:

  • Processing of electronic loan packages through Mortgage Cadence (Loan Origination System);
  • Processing of original Notes and legal documents;
  • Responsibility for the security of all loan files and documentation within the Homeownership Division in accord with the requirements of the Graham Leach Bliley Act;
  • Conducting internal loan file audits;
  • Researching of non-approved loan application files;
  • Using various system applications to enter data or respond to inquiries of electronic documents;
  • Utilizing reports to monitor the flow of incoming electronic documents for distribution;
  • Monitoring the movement of original checks;
  • Reviewing, compiling, sorting and preparing of legal files and follow-up legal documentation for scanning and conversion to an electronic state for assignment;
  • Document recognition and sorting via web portal.

Qualified candidates must possess:

  • High school diploma or GED;
  • A few years’ experience with filing and other administrative tasks;
  • Experience in the mortgage industry with knowledge of mortgage lending documents and terminology;
  • Excellent written and verbal communication skills;
  • Strong attention to detail and be self-driven;
  • Strong customer service skills;
  • The ability to work independently and meet deadlines;
  • Be comfortable with repetitive tasks.

Preferred experience includes:

  • Knowledge of Mortgage Cadence System or a similar loan origination system;
  • Knowledge of Kofax scanning software or a similar scanning software.

 

Virginia Housing is one of the nation’s premier housing finance organizations. Our mission is to help Virginians attain quality, affordable housing, which we accomplish through our public-private partnerships.


We are focused on employee engagement and committed to a healthy and diverse workforce.  
We offer on-site conveniences such as a cafeteria, fitness center, and free parking. Educational opportunities to help your advancement are available through classroom and online programs.


Applications and resumes are accepted online only at
http://www.virginiahousing.com/careers until the position is filled.


Background and credit checks will be performed as a condition of employment.

Hiring Range $34,767 - $39,302 


- EOE -

Other details

  • Pay Type Salary
  • Min Hiring Rate $34,767.00
  • Max Hiring Rate $39,302.00
  • Required Education High School
  • Richmond, VA, USA