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Administrative Assistant

Brea, CA, 975 W Imperial Hwy, Brea, California, United States of America Req #1970
Monday, June 22, 2020

Alta Resources is Hiring!


Reporting to the VP of CA Operations, this position is responsible for providing administrative support and services for the Brea location. This includes welcoming and registering visitors, managing vendor relationships, managing supplies, assisting leaders on special projects, reporting, and preparing for client visits. This position may also assist with various clerical and 
organizational duties. The role will be positioned in the front lobby reception 

ESSENTIAL DUTIES AND RESPONSIBILITIES include the following. Other duties may be assigned

Welcome on-site visitors, determine nature of business, and announce visitors to appropriate personnel while following appropriate security protocol

Assist all corporate support groups, as needed, including Marketing, Human Resources, Recruiting, Business Development, etc. for any location specific needs

Order and maintain inventory for all Marketing, general office & break room supplies Coordinate distribution of all incoming (hard copy) invoices as well as accounts payable

Arrange and schedule meetings including reserving and setting up conference rooms, catering etc.

Coordinates the repair of office equipment  

Prepare reports on a monthly and yearly basis

Assist with client communication

Create and maintain meeting agendas, notes, and action items

Coordinate and process purchase orders

Incorporate process improvements where necessary to create efficiencies

Prepare for client visits: hotel reservations, presentations, handouts, catering, conference room reservations, set-up and clean-up of meeting area           

Regular attendance, punctuality and adherence to agreed-upon schedule of availability are conditions of employment and essential function of this position.


Although this position will not have responsibility for direct reports, this position requires active leadership in the way of supporting strategic initiatives as well as active personal development and application of the Six Sigma methodologies.


To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. 

Excellent interpersonal, verbal and written communication skills. Demonstrated ability to tactfully and effectively communicate with a variety of individuals and highly visible customers/leadership.

Demonstrate the ability to act independently, multi- task, organize workload, set priorities, work well under deadline pressures, adapt to change, and handle confidential information in a fast paced, ever changing environment

Demonstrate the ability to problem solve, solid judgment, and decision making skills with a high degree of initiative and self- coordination

Demonstrated ability to create and compile simple to complex documents, reports, graphs/charts, and presentations.

Strong attention to detail and analytical skills

Ability to adapt to change and work collaboratively in a team environment

Proactive approach to keep abreast of IT/Computer updates, systems, and other Alta or client's information


High school diploma or general education degree (GED) is required.  Two year Associate’s Degree preferred.  

One to two years administrative or related experience required. Exceptional service-oriented demeanor and a high degree of professionalism is required.

Intermediate to Advanced skills and knowledge in MS Suite; primarily in Word, Excel, PowerPoint and Outlook. SharePoint experience or knowledge is a plus.

Must possess excellent business writing, editing, and proofreading skills in additional to the ability to communicate both orally and in writing.


This position requires a working knowledge of computer technology that includes: Intermediate to Advance Word, Excel, PowerPoint and Outlook along with Client and Alta designated software.  SharePoint knowledge or experience is a plus. Individuals must possess the ability to learn and understand new software and other technology applications as introduced by the Client and Alta Resources.


Ability to read, analyze, and interpret general business periodicals, professional journals, technical procedures, or governmental regulations.  Ability to write reports, business correspondence, and procedure manuals.  Ability to effectively present information and respond to questions from groups of managers, clients, customers, and the general public.


Ability to add, subtract, multiply, and divide in all units of measure, using whole numbers, common fractions, and decimals.  Ability to compute rate, ratio, and percent and to draw and interpret bar graphs.


Ability to solve practical problems and deal with a variety of concrete variables in situations where only limited standardization exists. Ability to interpret a variety of instructions furnished in written, oral, diagram, or schedule form.


While performing the duties of this job, the employee is regularly required to sit for up to eight hours, and stand. Manual dexterity which allows the individual to use hands to type on a keyboard, use a mouse and write are required, as is the ability to talk, and hear.   The employee must occasionally lift and/or move up to 25 pounds.  Specific vision abilities required by this job include close vision.  Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.


The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.  The environment for which this position functions contains scents and fragrances related to product samples that are necessary to have on site in order to complete the essential job functions of this position or others positions within the same area.  Due to the nature of this work individuals are required to be on-sight during hours designated by the Client, however, the occasion will arise when the employee must be off-site due to business functions.

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Other details

  • Pay Type Hourly
  • Brea, CA, 975 W Imperial Hwy, Brea, California, United States of America