0903 - TRC - HR - Specialist - Agency Admin
FUNCTION: Under the direction of the Human Resources Administrator, is responsible for the day-to-day administration of a wide variety of activities in support of the compensation and benefits component of the Human Resources Department.
BENEFITS: Responsible for the day-to-day administration of a variety of employee benefit programs, including medical insurance, dental insurance, voluntary benefits, retirement savings, PTO/CAT, holidays, and tuition reimbursement, performing duties including but not limited to:
Processing of employee insurance enrollments, terminations, and status changes
Reporting of name, address or other employee information changes to applicable vendor(s)
Setting up and/or modifying payroll deductions for designated benefits, in conjunction with the Payroll Department
Drafting and distribution of routine correspondence with insurance vendors or designated others as needed or assigned
Serves as employee resource for routine insurance questions.
Ensures processing and distribution of benefit letters for terminating employees
Serves as day-to-day liaison with insurance vendors, administrators and relevant others regarding enrollments, terminations, claims processing and other related duties.
Coordinates the implementation of benefit enrollment period and annual open enrollment period(s).
Periodic audits of enrollments, premium statements and benefit deductions
LEAVE MANAGEMENT: Responsible for the day-to-day administration of all leaves of absence, including American’s with Disabilities Act (ADA), NYS Short-Term Disability (DBL), Family Medical Leave Act (FMLA), NYS Paid Family Leave (PFL), including but not limited to:
Validation, processing, and tracking of all claims
Timely and accurate monitoring of all leaves of absence, ensuring compliance with applicable laws and TRC policy
Coordination of concurrent leaves of absence
Timely and accurate communication with department Directors, regarding frequency and durations of leaves of absence
Coordination of recertification, as deemed reasonable and appropriate, based upon supporting medical documentation
Ensuring timely and accurate termination of employment for employees with exhausted leaves of absence
Performs other related duties and participates in projects as assigned.
Ensures employee enrollment in and access to HRIS system for purposes of benefits, and employee self-service
Assists in gathering a variety of data necessary for reporting in areas including but not limited to agency-wide and departmental outcomes and scorecard tracking, Board reports, regulatory reporting, and benefit reporting/costing
Prepares special reports for department and/or agency-wide management as needed or requested
Administrator Access to Internal Systems
Badge Access (Dunham Only, M-F, 7a-7p)
E-mail (internal and external account)
Help Desk Platform
Human Resources Information System (HRIS)
Internet (with research browsing
Shared Drives (Human Resources)
Time and Attendance System
Training Management System
Administrator Access/Authorization to
Others as needed or assigned
RESPONSIBLE TO: Designated Support Department Supervisor.
FUNCTION: To assist and facilitate various functions within area of responsibility.
REQUIRED KNOWLEDGE, SKILLS AND ABILITIES: Knowledge of and/or ability to use computer software such as Microsoft Excel and Word as well as related financial software. Ability to use office equipment such as
calculator, copy machine, etc. Must be detailed oriented and able to adhere to time sensitive deadlines. Good written and verbal communication skills and the ability to work with a diverse group of customers, both internal and external to the organization. Ability to work non-traditional hours as needed or assigned to meet the needs of the department; ability and willingness to travel for work, including use of personal vehicle. Physical condition or reasonable accommodation(s) commensurate with the demands of the job.
MINIMUM QUALIFICATIONS: Bachelors degree in accounting, business administration or related field; OR Associates degree in accounting, business administration or related field and two (2) years of demonstrated office experience; OR six (6) years of demonstrated office experience in related capacity.
Grade 13 Cross-Trained Specialist: Refer to Appendix and a Specialist can be promoted to a Cross-Trained Specialist once they have achieved at least one year of full time experience in the Payroll, Accounts Payable, Accounts Receivable, HR Leaves Coordinator, Benefit Management or Recruitment groups and at least one year of full time experience in a second and separate group. Such employee will require an Agency Employee Performance Plan and Appraisal that reflects an overall performance rating of “Meets Expectations” or better in each area of experience. In addition, a Cross-Trained Specialist is expected to maintain their expertise in both areas of expertise and support Agency needs in both areas of expertise. If such expertise is not maintained the employee would be returned to a Specialist position.
- Job Family TRC
- Pay Type Hourly
- 200 Dunham Ave, Jamestown, NY 14701, USA