0905 - TRC - Finance - Controller
CONTROLLER RESPONSIBLE TO: Chief Financial Officer FUNCTION: To implement and manage established fiscal systems, policies, and procedures involved in the financial activities of The Resource Center and affiliated HUD entities; To assist the CFO in all required processes of accounting, reporting, and financial operating activities; To ensure the accuracy and timeliness of payment for purchases, payroll processing, and financial statement processing; To advise Agency management in regards to accounting policies and practices; To participate with in the planning and implementation of new or needed strategies. SPECIFIC DUTIES: FINANCIAL ACCOUNTING AND CONTROLS: 1. Develop and implement efficient and effective financial systems, procedures, and reports. Implement revisions as deemed necessary. 2. Support the development and periodic review of written policies and procedures related to financial operations of TRC. 3. Oversee the collection of all relevant financial and statistical information required for the preparation of the monthly General Ledger, Accounts Payable, Payroll, and Revenue and Expense Reports for TRC. 4. Ensure accuracy of the Agency’s general ledger and associated financial statements as well as compliance with Generally Accepted Accounting Principles (GAAP) and related Regulatory requirements. Establish guidelines and parameters for interdepartmental allocations consistent with regulatory requirements. 5. Develop and prioritize an internal audit schedule to address all areas of financial reporting to ensure accuracy and compliance with internal policies and procedures as well as external regulatory requirements. 6. Assist the CFO in the preparation and execution of monthly financial reviews with program staff and provide financial assistance to Program Directors/ applicable management as requested. 7. Keep the CFO updated on all pertinent issues involving fiscal issues. Addresses problems in these areas with a listing of viable solutions. Makes recommendations to the CFO for improvement in the existing accounting and operational systems. 8. Work in conjunction with and provide support to the Assistant Director of Finance in Revenue and Reimbursement. 9. Ensure all Agency balance sheet reconciliations are prepared on a timely basis, including, but not limited to, bank reconciliations. 10. Coordinate the year-end closing procedures by performing annual reconciliations and running appropriate reports to ensure all adjustments for the year have been recorded and all audits have been performed and are in balance. 11. Provide financial training to new Agency and supervisory staff. 12. Provide financial analysis for special projects as assigned. 13. Assist in administrative coverage in the absence of the CFO. 14. All other related duties as assigned by the CFO. ACCOUNTS PAYABLE-RELATED DUTIES: 1. Ensure the accurate and timely payment of agency and wholly owed HUD corporation expenses. 2. Coordinate with purchasing and receiving departments to ensure that payment is made for only those purchases which were authorized and received. 3. Assist staff in communication with vendors and respond to questions and complaints concerning payment of bills. 4. Oversee the preparation and annual filing of Form 1099. PAYROLL-RELATED DUTIES: 1. Oversee the staff and client payroll functions of TRC and affiliated organizations to ensure accurate processing of payroll. 2. Approve all necessary check requests and bank reconciliations initiated by payroll staff. 3. Conduct payroll audits and monitor all necessary adjustments. 4. Ensure the quarterly reconciliation of payroll reports to wages and tax liabilities and coordinate with the tax service processor as necessary. 5. Ensure compliance with current laws and regulations regarding the administration of payroll. SUPERVISORY: Responsible for the administrative supervision of assigned bookkeeping, accounts payable and payroll staff, including but not limited to: 1. Hiring, firing, discipline, performance evaluation, in-service education, training, development and support. Ensure there is an adequate number of staff to fulfill assigned responsibilities. 2. Conduct staff meetings as needed or assigned. 3. Ensure the competency and professionalism of assigned staff. 4. Ensure coverage and cross-training of all front-line staff. 5. Ensure that all services provided by the department adhere to Federal and State laws and regulations governing finance as well as, TRC policy and procedure. REQUIRED KNOWLEDGE, SKILLS, AND ABILITIES: Must possess strong leadership skills and abilities in order to assist with the direction of a multitude of unique program operations; A firm understanding of Generally Accepted Accounting Principles (GAAP) is essential; Must possess an extensive knowledge of all applicable State and Federal regulations; Must possess a working knowledge of healthcare regulatory codes and reimbursement methodologies, labor statues, and general business operations; Demonstrated competence and experience in being accountable for major functions of financial services and ethical decision making is paramount; Must possess strong administrative, organizational, and analytical skills; Must be self-directed and able to initiate and manage multiple responsibilities effectively and efficiently, as well as know when to delegate what and to whom; Excellent verbal and written communication skills across various channels (internally, as well as externally) is critical; Ability to supervise and foster a cohesive team environment is vital; Experience with individuals with disabilities is helpful; Ability and willingness to seek and learn new technology is important; Must be flexible and willing to work non-traditional hours as needed or assigned to meet customer need; Physical condition commensurate with the demands of the job. The successful incumbent will readily master the following competencies/attributes, as defined by the Lominger Leadership Architect: # Competency Attributes 2 Dealing with Ambiguity Can effectively cope with change; can shift gears comfortably; can decide and act without having the total picture; isn't upset when things are up in the air; doesn't have to finish things before moving on; can comfortably handle risk and uncertainty. 3 Approachability Is easy to approach and talk to; spends the extra effort to put others at ease; can be warm, pleasant, and gracious; is sensitive to and patient with the interpersonal anxieties of others; builds rapport well; is a good listener; is an early knower, getting informal and incomplete information in time to do something about it. 5 Business Acumen Knows how businesses work; knowledgeable in current and possible future policies, practices, trends, technology, and information affecting his/her business and organization; knows the competition; is aware of how strategies and tactics work in the marketplace. 8 Comfort Around Higher Management Can deal comfortably with more senior managers; can present to more senior managers without undue tension and nervousness; understands how senior managers think and work; can determine the best way to get things done with them by talking their language and responding to their needs; can craft approaches likely to be seen as appropriate and positive. 15 Customer Focus Is dedicated to meeting the expectations and requirements of internal and external customers; gets first-hand customer information and uses it for improvements in products and services; acts with customers in mind; establishes and maintains effective relationships with customers and gains their trust and respect. 16 Timely Decision Making Makes decisions in a timely manner, sometimes with incomplete information and under tight deadlines and pressure; able to make a quick decision. 17 Decision Quality Makes good decisions (without considering how much time it takes) based upon a mixture of analysis, wisdom, experience, and judgment; most of his/her solutions and suggestions turn out to be correct and accurate when judged over time; sought out by others for advice and solutions. 18 Delegation Clearly and comfortably delegates both routine and important tasks and decisions; broadly shares both responsibility and accountability; tends to trust people to perform; lets direct reports and others finish their own work. 20 Directing Others Is good at establishing clear directions; sets stretching objectives; distributes the workload appropriately; lays out work in a well-planned and organized manner; maintains two-way dialogue with others on work and results; brings out the best in people; is a clear communicator. 27 Informing Provides the information people need to know to do their jobs and to feel good about being a member of the team, unit, and/or the organization; provides individuals information so that they can make accurate decisions; is timely with information. 35 Managing and Measuring Work Clearly assigns responsibility for tasks and decisions; sets clear objectives and measures; monitors process, progress, and results; designs feedback loops into work. 38 Organizational Agility Knowledgeable about how organizations work; knows how to get things done both through formal channels and the informal network; understands the origin and reasoning behind key policies, practices, and procedures; understands the cultures of organizations. 39 Organizing Can marshal resources (people, funding, material, and support) to get things done; can orchestrate multiple activities at once to accomplish a goal; uses resources effectively and efficiently; arranges information and files in a useful manner. 47 Planning Accurately scopes out length and difficulty of tasks and projects; sets objectives and goals; breaks down work into the process steps; develops schedules and task/people assignments; anticipates and adjusts for problems and roadblocks; measures performance against goals; evaluates results. 49 Presentation Skills Is effective in a variety of formal presentation settings; one-on-one, small and large groups, with peers, direct reports, and bosses; is effective both inside and outside the organization, on both cool data and hot and controversial topics; commands attention and can manage group process during the presentation; can change tactics midstream when something isn't working. 50 Priority Setting Spends his/her time and the time of others on what's important; quickly zeros in on the critical few and puts the trivial many aside; can quickly sense what will help or hinder accomplishing a goal; eliminates roadblocks; creates focus. 51 Problem Solving Uses rigorous logic and methods to solve difficult problems with effective solutions; probes all fruitful sources for answers; can see hidden problems; is excellent at honest analysis; looks beyond the obvious and doesn't stop at the first answers. 52 Process Management Good at figuring out the processes necessary to get things done; knows how to organize people and activities; understands how to separate and combine tasks into efficient work flow; knows what to measure and how to measure it; can see opportunities for synergy and integration where others can't; can simplify complex processes; gets more out of fewer resources. 53 Drive for Results Can be counted on to exceed goals successfully; is constantly and consistently one of the top performers; very bottom-line oriented; steadfastly pushes self and others for results. 61 Technical Learning Picks up on technical things quickly; can learn new skills and knowledge; is good at learning new industry, company, product, or technical knowledge - like Internet technology; does well in technical courses and seminars. 62 Time Management Uses his/her time effectively and efficiently; values time; concentrates his/her efforts on the more important priorities; gets more done in less time than others; can attend to a broader range of activities. 63 Total Work Systems (e.g. TQM/ISO/SIX SIGMA) Is dedicated to providing organization or enterprise-wide common systems for designing and measuring work processes; seeks to reduce variances; in organization processes; delivers the highest-quality products and services which meet the needs and requirements of internal and external customers; is committed to continuous improvement through empowerment and management by data; leverages technology to positively impact quality; is willing to re-engineer processes from scratch; is open to suggestions and experimentation; creates a learning environment leading to the most efficient and effective work processes. Substantial attention should be paid towards the following Lominger developmental factors: # Factor Cluster I Strategic Skills Understanding the Business, Making Complex Decisions, Creating the New and Different II Operating Skills Keeping on Point, Getting Organized, Getting Work Done Through Others, and Managing Work Processes IV Energy and Drive Focusing on the Bottom Line V Organizational and Positioning Skills Being Organizationally Savvy, Communicating Effectively, and Managing Up VI Personal and Interpersonal Skills Relating Skills and Managing Diverse Relationships MINIMUM QUALIFICATIONS: Master’s Degree in Accounting, Business Administration, or related field, plus two (2) years of comprehensive financial experience in business operations, one (1) of which must be administrative/supervisory in nature; OR Bachelor’s Degree in Accounting, Business Administration, or related field, plus four (4) years of comparable experience, two (2) of which must be supervisory in nature. Valid driver’s license, use of a personal vehicle, and willingness to travel for work is required. This is a position that is exempt from overtime provisions of the Fair Labor Standards Act. As an Exempt employee, incumbent will receive an annual salary commensurate with assigned responsibilities and salary classification; however, incumbent is expected and required to work as many hours as necessary to fulfill job responsibilities. July 2014 Finance Department THE RESOURCE CENTER Non-graded range, Exempt MINIMUM QUALIFICATIONS: Master’s Degree in Accounting, Business Administration, or related field, plus two (2) years of comprehensive financial experience in business operations, one (1) of which must be administrative/supervisory in nature; OR Bachelor’s Degree in Accounting, Business Administration, or related field, plus four (4) years of comparable experience, two (2) of which must be supervisory in nature. Valid driver’s license, use of a personal vehicle, and willingness to travel for work is required.
- Job Family TRC
- Pay Type Salary
- 200 Dunham Ave, Jamestown, NY 14701, USA