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Payroll and Benefits Coordinator

Fort Worth Zoo, 1989 Colonial Pkwy, Fort Worth, Texas, United States of America Req #338
Tuesday, September 1, 2020

Summary:

This position will provide tactical support of the day-to-day operations of the human resources department with specific responsibility for ensuring timely and accurate start-to-finish payroll processing, benefit administration, and workers’ compensation claim processing.

 

Essential Duties and Responsibilities:
 

  Payroll

·    Input and verification of data to support accuracy of payroll; audit timekeeping records for compliance with established procedures and policies, maintain time and attendance records, audit preliminary and final payroll registers and journals and funds distribution

·    Research and resolve discrepancies of payroll information and/or documentation (e.g. time sheets, PTO, etc.) for the purpose of ensuring accuracy and adherence to policies and procedures prior to processing

·    Calculate termination payments in compliance with Zoo policy and federal and state laws; calculate adjustments, retroactive payments and overpayment of wages; issue on-site/off-cycle payments as required

·    Respond to and/or submit payroll reports to external agencies as required

·    Manage the year-end payroll process including W2 processing

  Benefit Administration

·    Facilitate new hire/newly eligible benefit communications and enrollments

·    Processes benefit terminations for outgoing employees including COBRA notifications

·    Ensure employee benefit data integrity and complete enrollment process with providers

·    Respond to benefits inquiries from employees on plan provisions, benefits enrollments, benefits coverage, eligibility, status changes, claims procedures, medical leaves and other general inquiries

·    Coordinate, audit and distribute 1095s

·    Process and track FMLA and STD claims; send notices to employees, review documentation for requests, track leave taken, and determine eligibility in accordance with law

·    Coordinate onsite and offsite medical services (e.g. Flu shots, TB testing, Rabies, Titers, etc.)
 

  Workers’ Compensation

·    Prepare and file workers’ compensation reports of accidents and injuries and wage statements

·    Serve as liaison with injured employees, treating facilities, and insurance providers

·    Track injured employee attendance for appointments and progress

·    Maintain OSHA 300 and 301 logs

·    Compile OSHA/WC claim information throughout the year for annual TXDOI
mandatory survey

 

   HRIS Data Entry      

·    Input and verify HRIS data is accurate and entered in a timely manner and that all required/supporting documents are completed and appropriately approved

·    Conduct audits of HRIS data to ensure integrity and accuracy

·    Develop and maintain forms associated with data entry

·    Prepare and file regulatory reports

·    Maintain employee ID database and POS credentials
 
 

  General

·    Generate and file EEO1 reports

·    Assist with on-boarding activities

·    Maintain confidentiality of information exposed to in the course of business (e.g. personnel actions; confidential and sensitive performance problems; documents of termination actions, organizational plans, and legal actions) where disclosure could disrupt activities of the human resources department

·    Provide exceptional customer service functions to internal and external clients, vendors and with all levels of staff

·    Provide assistance in other human resources functions and assists with various special projects

 

Qualifications:

To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or ability required.

·    Knowledge of general human resources principles, policies and procedures

·    Ability to evaluate and analyze technical payroll activities

·    Knowledge of FMLA, ADA, COBRA, PPACA, HIPAA, FLSA, and other regulations

·    Knowledge of applicable state and federal wage and hour laws

·    Ability to deal sensitively with and maintain confidential information

·    Decision-making, problem-solving, attention to detail, and analytical skills

·    Ability to manage and prioritize multiple tasks simultaneously with frequent interruptions

·    Ability to exercise considerable initiative and independent judgment

 

Education and/or Experience:

·    Bachelor’s degree in human resources management, business administration, accounting, or related field with two or more years of related experience; or any equivalent combination of education, training, and experience which provides the required knowledge, skills and abilities to perform the essential functions of the position

·    2-3 years of experience processing payroll and HRIS data entry for 100+ exempt and nonexempt employees

·    2-3 years of benefit administration experience

·    Experience with software/cloud-based applications including payroll, benefits, time & attendance and HRIS and self-service systems:  Ceridian Dayforce HCM a plus

·    Professional in Human Resources (PHR) Certification or Society for Human Resource Management (SHRM-CP) Certification desirable

 

Physical Demands:

While performing the duties of this job, the employee is frequently required to stand; walk; sit; use hands to finger, handle, or feel; reach with hands and arms; stoop, kneel, crouch, or crawl; and talk or hear. The employee must occasionally lift and/or or move up to 25 pounds.

 

Work Environment:

The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job.

·    Team oriented environment

·    Ability to work irregular hours (holidays and weekends) as required

·    Ability to work special events and functions as required

·    Ability to work outdoors in heat, cold and inclement weather as required

 

Benefits:

This is a full-time position and offers the following benefits:

·    100% employer paid Basic Life AD&D insurance

·    100% employer paid Short Term Disability insurance

·    100% employer paid Long Term Disability insurance

·    90% employer paid employee medical plan; 55% employer paid dependent medical plan

·    Dental insurance

·    Vision insurance

·    Supplemental Life insurance

·    Flexible Spending Accounts

·    401k plan

·    Paid Time Off accrual equivalent to 5 weeks per year to start and does not expire

·    Free Zoo membership

·    Free guest tickets

·    Discounts on food, merchandise, attractions, admission and programs

Other details

  • Pay Type Hourly