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Executive Assistant

St. Paul's PACE Reasner - Bankers Hill, 111 ELM STREET, SAN DIEGO, California, United States of America Req #798
Monday, August 3, 2020

St. Paul’s Senior Services is excited to announce an amazing opportunity to be part of San Diego’s St. Paul's PACE program (Program of All-Inclusive Care for the Elderly). This innovative program is for individuals 55 years or older, who are living with chronic illness, or disabilities and need coordinated medical care to continue living as independently as possible in their home and community. The healthcare teams at St. Paul’s PACE provide a hands-on approach coordinating medical, social, and home care services so individuals no longer need to manage their medical care alone. 
Job Summary:
Responsible for all administrative duties, project management and special assignments for the PACE Executive Director. Operates under only general supervision and regularly and customarily exercises discretion and independent judgment.

Qualifications and Requirements:
  • Education: Associate’s Degree (AA) or equivalent from a two-year college or technical school. Bachelor’s Degree preferred or equivalent combination of education and experience.
  • Experience: Two years of administrative support experience. Project management and special assignment experience expected. Strong word processing and spreadsheet computer skills required. Experience in dealing with databases preferred.
Duties and Responsibilities: 
  • Responsible for a variety of independent projects and processes for Executive Director, requiring challenging and complex decision-making and judgment. Receives only general supervision, therefore incumbent is responsible for regularly exercising discretion and independent judgment as well as seeking guidance in unusual situations.
  • Meeting planner including scheduling, preparing agendas, preparing presenters, coordinate meeting rooms, food requests and recording meeting minutes, according to accepted principles. Includes planning facility in-services, staff orientations and Survey visits.
  • Coordinates Executive Director’s travel, participation in seminars, etc., as requested
  •  Maintains a variety of databases. Compiles and generates monthly statistics and reports. Reports must be highly accurate, detailed, and in most currently updated formats. Able to identify untoward statistical outliers indicating operational or financial concerns and bringing to the attention of the Executive Director.
  • Able to develop own priorities and work flow from competing priorities and deadlines in accordance with Executive Director and organizational needs. Able to triage Executive Director’s activities and appointments under only general supervision.  

Physical Requirements:
Requires manual and finger dexterity and eye-hand coordination, the ability to use department equipment and the ability to lift/carry up to 30 lbs. using appropriate body mechanics.


To learn more about St. Paul’s Senior Services, please visit

St. Paul’s Senior Services is an Equal Opportunity Employer

Other details

  • Pay Type Salary
  • St. Paul's PACE Reasner - Bankers Hill, 111 ELM STREET, SAN DIEGO, California, United States of America