Legal Professional Assistant - Litigation
Become part of the Parker Poe team that – for more than a century – has represented many of the Southeast’s largest companies and local governments.
We are a tight-knit firm that values the person beyond the lawyer or professional. Because of this, in addition to structured integration efforts, you will find that mentorship, professional development, and internal referrals happen organically. If you want to join a collaborative team providing sophisticated legal services – without losing sight of our calling to give back to our communities – this is the place to be.
We are not utilizing agencies to fill this position.
The Legal Professional Assistant (LPA) will provide administrative support to approximately four or more attorneys and/or paralegals. The LPA will interact with clients, outside counsel as well as internal support staff.
The LPA will work a regular schedule as determined by the Office Administrator/HR and/or the assigned attorneys. The typical schedule will consist of 7.5 hours per day equating to 37.5 hours per week. Additional hours (including overtime) will be required on occasion.
Primary Duties and Responsibilities
- Prepares legal documents, pleadings, contracts and correspondence from draft or dictated text.
- Manages attorneys’ calendars and assists in tracking and meeting deadlines.
- Dockets court filing deadlines and scheduling orders.
- Maintains attorneys’ time entry for billing purposes.
- Coordinates attorneys’ and/or clients’ travel arrangements including scheduling flights, ground transportation, overnight accommodations, preparing directions, and confirming travel schedules.
- Performs clerical duties such as scheduling appointments, transcribing dictation, composing and typing routine correspondence, scanning and converting various documents, and reading and routing incoming mail.
- Answers a multi-line telephone system in a professional and courteous manner, determines the purpose of calls, and transfers callers to appropriate personnel.
- Greets and assists visitors in a professional and courteous manner.
- Assists in the review and issuance of client invoices.
- Coordinates conference room set-ups.
- Files correspondence and legal documents in office electronic and paper filing system. Handles opening new files, including completion of conflict check and setting up electronic and paper file.
- Maintains and organizes new and existing client files.
- Ensures proper indexing and filing of original legal documents.
- Manages and organizes attorneys’ contacts in database. Supports business development activities as needed.
- Prepares closed case files for off-site storage.
- Adheres to all firm policies, procedures, standards and guidelines. Maintains confidentiality.
- Other duties as assigned by the Office Administrator and/or the assigned attorneys.
- 5+ years of experience as a legal secretary or as an administrative assistant in a law firm or legal department. Experience supporting the following practice group(s):
- Associates or Bachelors degree preferred.
- Operate office equipment such as copy/scanning machine, postage meter, and fax machine.
- Advanced proficiency in Microsoft Office Suite including typing skills of 75 WPM.
- Excellent written and oral communication skills.
- Exceptional interpersonal and customer service skills.
- Excellent time management skills. Must effectively prioritize work/projects and execute tasks in a high-pressure environment. Ability to handle multiple tasks simultaneously, set priorities and accommodate rush requests.
- Motivated, self-directed individual with ability to anticipate and resolve issues and work with little to no supervision.
- Must be a team player, willing to support other firm members and non-direct report attorneys during staff shortages.
- Proficiency in federal Electronic Filing depending on the practice of the assigned attorneys.
- Experience using a legal time and billing system.
- Parker Poe, Three Wells Fargo Center, Charlotte, North Carolina, United States of America