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Accounts Payable Associate

Boston, MA, USA Req #24
Thursday, July 23, 2020
With 19 networks in 13 major cities, Vicinity Energy is North America’s largest provider of district energy solutions, offering energy investment, infrastructure and management to municipal, commercial and institutional customers with mission-critical energy needs. Our 450+ skilled engineers, operators and energy experts have a singular dedication to our customers’ success and a relentless focus on delivering efficient energy, resilient management and operation of cooling and heating networks, the production of green energy and carbon footprint reductions for the customers and communities in which we serve.

Working at Vicinity Energy, a rapidly growing District Energy Company, representing approximately $400 million in annual revenues, the Accounts Payable Associate will be responsible for managing the accounts payable cycle for multiple business units across the Company.  They will be responsible for cutting checks, facilitating wire and ACH payments, managing vendor relationships, and reconciling the month-end AP activities. In addition, they will assist in various corporate duties affecting all business units within the Company. They will also assist in the administration of Vicinity’s credit card program. It is essential that the candidate can work in a fast-paced environment. The ideal candidate will be “hands on”, detail oriented, proficient in Excel, and have experience with Accounts Payable. Strong communication and organizational skills are essential to succeeding in this position.


Primary Duties and Responsibilities


  • Process full-cycle Accounts Payable
  • Initiate and manage check runs, including weekly mailings
  • Resolve issues with invoice discrepancies
  • Participate in month-end, quarterly, and yearly close process
  • Prepare check, wire, and ACH requests
  • Maintain vendor relationships, setup, and payment terms
  • Pay invoices by verifying transaction information; scheduling and preparing disbursements; obtaining authorization of payment
  • Prepare financial reports by collecting, analyzing, and summarizing account information and trends
  • Maintain accounting ledgers by posting account transactions
  • Verify accounts by reconciling statements and transactions
  • Review aging report and customer balances and reconcile to general ledger
  • Apply knowledge and understanding of individual customer accounts to efficiently and effectively handle account balance inquiries, resolve account problems, billing disputes, misapplied payments and other issues as needed to provide quality customer service
  • Analyze requests for billing term changes through the collection of all necessary reports, data, and pertinent payment information for discussion with accounting manager
  • Posts payments, billing adjustments and credit memos to customer accounts as needed
  • Assist with year-end audit and internal control requirements
  • Assist with the management and administration of the credit card and procurement card program
  • Manage and communicate effectively to teams in various locations


Required Skills, Knowledge and Experience


  • Associates degree or equivalent work experience in Finance, Accounting, Business Administration, or Economics or related field
  • 1-3 years’ full-cycle AP experience in corporate accounting or private industry including journal entries, account reconciliation and reporting
  • Proficient with Microsoft Office suite (Word, Excel, Access, PowerPoint)
  • Strong communication and interpersonal skills and ability to interact effectively at all levels of the organization with personnel and executive management
  • Strong analytical and problem-solving skills
  • General knowledge of internal control requirements
  • Ability to independently complete multiple time-sensitive tasks
  • Microsoft Dynamics 365 experience (a Plus)
  • High level of integrity and dependability with a strong sense of urgency.
  • Proficient use financial systems
  • Proficient use of Excel
  • Ability to manage many complex projects simultaneously and contribute productively to a team environment

Vicinity North America is an Equal Employment Opportunity (EEO) employer. It is the policy of the Company to provide equal employment opportunities to all qualified applicants without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, age, protected veteran or disabled status, or genetic information. 

Other details

  • Pay Type Hourly
  • Boston, MA, USA