Associate Business Manager (BLC231)
Volunteers of America-Greater New York (VOA-Greater New York) is the local affiliate of the national organization, Volunteers of America, Inc. and is one of the largest providers of human services in the metropolitan New York area. Founded in New York City in 1896 as a charity staffed by volunteers tending to the city’s poor, today VOA-Greater New York has 1,300 paid staff that provide life-changing, often life-saving services through 80 programs in New York City, Westchester County and Northern New Jersey.
VOA-Greater New York services extend to survivors of domestic violence; individuals and families — including veterans — experiencing, or at risk of homelessness; people living with HIV/ AIDS, behavioral health, and substance use issues; adults with developmental and intellectual disabilities; preschoolers with developmental delays; older adults on limited incomes, many with a history of homelessness; and at-risk youth.
VOA-Greater New York expands, and introduces new services in response to community needs. As such, it is at the forefront of building affordable, supportive housing for seniors; providing a service-rich continuum of care for formerly homeless veterans; and expanding its services for those recovering from domestic violence. Battle Buddy Bridge®, a peer counseling program for veterans, and the work VOA-Greater New York is doing to raise awareness of the impact of Moral Injury, are examples of the organization’s responsiveness, creativity and life-altering work.
Many of VOA-Greater New York’s programs are nationally recognized and meet the rigorous standards of accrediting bodies CARF, COA and the NAEYC. Operation Backpack® is the organization’s signature community service campaign that ensures every student who calls a NYC shelter “home” has a new backpack full of supplies in time for the first day of school.
The Associate Business Manager is responsible for the fiscal and operational activities related to the programs overseen. S/he applies sound business practices to enhance the efficient and professional functioning of the programs and services. The Associate Business Manager advises the Business Manager on fiscal and operational matters in accordance with Volunteers of America’s and funder’s policies and procedures.
Bachelor’s degree in accounting/finance plus three years relevant accounting, administrative and operational experience. Experience with the NYS/NYC Department of Education financial operations, fiscal analyses and CFR statistical reporting required. Advanced proficiency in spreadsheet, word processing and web-based applications also required.
This position does not have supervisory responsibilities.
The below enumerated principal responsibilities are inclusive of both program specific and firm-wide related administration, as applicable.
Assist in the preparation of annual budgets and budget modifications. Complete familiarity with funder agency portals, submission deadlines and requirements. Respond to and assist in preparing responses to funder agency requests for information, audits, and support.
Prepare billings, SEDCAR roster submissions, collect revenues, and follow-up with funders for all programs.
Maintains required statistics for completion of all funder reports including the annual Consolidated Fiscal Report (CFR).
Manage program purchasing activities and approval of invoices including subcontracting in coordination with the Purchasing department and in accordance with Volunteers of America’s and funder’s bid policy and procedure requirements.
Manage program inventory processes in accordance with Volunteers of America’s and funder’s policy and procedure requirements.
In support of Business Manager, analyze financial and
screen results, reports and make recommendations for operational improvements.
Prepare monthly and quarterly variance analyses using agency produced financial reports and systems (including MIP, Microix). Explain variances and recommend steps for operational improvement. Ensure that all expenses incurred are in accordance with contract terms and Reimbursable Cost Manuals (RCM) to eliminate non-allowable expenses. Adhere to the monthly general ledger close calendar to allow for appropriate review by and with the Business Manager. Ensure all journal entries and disbursements for each program are in accordance with the RCM and appropriate policy and procedures.
Become proficient in the use of agency and funder software to be able to access information in an efficient manner. Maintain advanced spreadsheet skills. Thorough knowledge of agency and funder policy and procedures is necessary to make informed decisions, analyses, and recommendations. Participate in implementations of software, upgrades, and modules, by assisting the Business Manager in providing feedback on user needs and workflow. Help review functionality and testing.
Perform other related duties as requested.
- Pay Type Salary
- Required Education Bachelor’s Degree
- Job Start Date Thursday, April 30, 2020
- The Bronx, NY, USA