Staff Accountant

MISSION STATEMENT:

Wheeler Fleet Solutions is a supply chain leader, delivering innovative automotive parts, engineering, and fleet management solutions to global customers.

OVERALL PURPOSE OF JOB:

This position is primarily responsible for assisting with general accounting duties, research, and analysis within the accounting department. The position will support month end, accounts payable, accounts receivable, and costing.

ESSENTIAL FUNCTIONS OF JOB: (other duties may be assigned)

1.      Assist with oversight and assure completion of day-to-day accounts payable expense functions

KEY MEASURES:

·        Ensure daily Accounts Payable expense activity is recorded correctly and timely in the financial ledger systems

·        Monitor expense activity to ensure accurate financial statements

·        Ensure vendors are paid timely by managing weekly check runs/wires/ACH payments

·        Ensure A/P accruals are properly entered into the general ledger for monthly financial statement close processes

·        Accounts Payable Aging reports are prepared accurately and reviewed monthly for expense activity

·        Assist with Preparation all 1099 information for submission to vendors (annually)

·        Review inventory shortages

2.      Work with external and internal auditors

KEY MEASURES:

·        Clean audit related to area of responsibility

·        Gather necessary information and answer related questions

·        Promote the continued integrity and reputation of company

3.      Assist with month end close and general accounting processes such as accounts receivable, accounts payable, and costing

KEY MEASURES:

·        Assist with journal entry completion

·        Assist with balance sheet reconciliations

·        Ensure assigned reconciliations are accurate and complete

·        Analyze and review general ledger and sub-ledger accounts

·        Participate in preparation of complete set of SOX documentation monthly.

·        Assist in generating fiscal reports/binders monthly according to VSE financial close requirement deadlines.

4.      Internal SOX procedures

KEY MEASURES:

·        Follow all SOX and internal controls procedures.

·        Participate in review and update SOX risk and control matrix as needed.

OTHER DUTIES OF THE JOB

1.      Handle special projects assigned from management.

2.      Perform other duties as assigned or required

SUPERVISION GIVEN TO THE FOLLOWING DEPARTMENTS:

This position typically does not require the supervision of staff.

SUPERVISION RECEIVED FROM:

Supervision is typically received from the Assistant Controller.

MENTAL DEMANDS TYPICAL OF THIS POSITION:

Ability to manage multiple projects/tasks; utilize creativity; maintain a high level of independent decision-making capability; ability to adapt to a constantly changing work environment; maintain a high level of record keeping/routine paperwork; provide close attention to detail; ability to work under high pressure for optimum results; establish own goals; meet frequent deadlines; ability work closely with others, both as a team leader and team member.

PHYSICAL DEMANDS TYPICAL OF THIS POSITION:

Constantly Incurred (More than 75% of time on job)

Ability to sit; repetitive finger movement; ability to use both hands.

Frequently Incurred (Between 25% - 75% of time on job)

Ability to communicate orally; ability to hear conversation; specific visual requirements; use of depth perception; use of color vision.

Occasionally Incurred (Less than 25% of time on job)

Ability to stand; ability to walk; ability to lift: Moderate (Max 25 lbs.); ability to carry (est. weight: 25 lbs.); ability to push (est. weight: 25 lbs.); ability to pull (est. weight: 25 lbs.); ability to kneel; reaching at high or low level; ability to use both legs; ability to climb stairs; ability to balance; ability to stoop; repetitive twisting or pressure involving wrists or hands; ability to repeatedly bend.

WORKING CONDITIONS TYPICAL OF THIS POSITION:

Frequently Incurred (Between 25% - 75% of time on job)

Work independently.

Occasionally Incurred (Less than 25% of time on job)

Work weekly more than 40 hours (Avg.: 46 hours)

PERSONAL PROTECTIVE EQUIPMENT TYPICAL OF THIS POSITION:

      This position typically does not require the use of personal protective equipment

QUALIFICATIONS:

Education

BS or BA, preferably in Accounting, Finance or Business Administration, or equivalent training and experience.

Experience/Training

Five years related experience/training in general accounting functions and month end close procedures; preferably in a wholesale/retail or manufacturing environment which includes work with intercompany transactions and reconciliations. 

KNOWLEDGE, SKILLS, AND ABILITIES TYPICAL OF THIS POSITION:

Problem Solving Skills

Investigates and provides root cause analysis of problems, suggests alternatives, evaluates outcomes, makes formal recommendations for solutions and assists or leads in resolution.

Communication Skills

Strong communication skills, both verbally and written

Clearly and consistently verbally communicates priorities

Ensures timely exchange of verbal information between employees or departments 

Properly informs employees at all levels within the organization with need to know information

Consistently uses good listening skills to remain informed and acts upon or acknowledges receipt of information

Provides well-organized and clearly written information

Utilizes appropriate grammar, punctuation, and accuracy in written correspondence, manuals, or publications

Professional demeanor with attention to detail and accuracy

Math Skills

Performs accurate basic mathematical functions such as addition, subtraction, multiplication, and division

Performs basic mathematical functions, percentages, ratios, etc.

Computer Knowledge

General Ledger/ERP System Software knowledge

Proficiency with all Microsoft Office applications and intermediate/advanced level expertise with Microsoft Excel.

Experience with electronic financial reporting

Other Characteristics

Strong understanding of Generally Accepted Accounting Principles (GAAP)

Experience with ERP systems

Understanding of internal controls and proper segregation of duties

Understanding of consolidated financial statement preparation

Experience with Sarbanes Oxley (SOX) is a plus

Strong recordkeeping documentation and attention to detail in work papers and reports

Ability to work independently and also as a part of a team

Strong time management skills

Strong organizational skills

Ability to independently meet frequent deadlines

Ability to follow established confidentiality policy and exercise sound judgment and discretion in maintaining all confidential information -including controls over electronic and physical record documentation

Ability to follow established safety standards

Ability to use various office equipment, i.e., copier, fax, shredder, printer, etc.

Working knowledge of applicable regulations